Virtual and Personal Assistants

Ready to outsource to a virtual assistant? In Jamaica, you can find the best candidates for outsourcing personal assistant tasks to help you tick things off your list faster.

Every business can benefit from hiring a personal assistant. The most obvious reason is that employing a personal assistant frees up your precious time.

Virtual Assistants can take care of everything from emails to events. By relieving you of mundane or time-consuming tasks, they give you more time to focus on your most valuable and most profitable work.

In Jamaica, you’re in luck, because there are so many skilled candidates to choose from. In our internal database alone, there are over 19,000 people with experience as a personal assistant or virtual assistant.

Skilled virtual assistants in Jamaica adapt quickly to the changing times and technology – they’re super fast learners. Most PAs and VAs are naturally flexible in their tasks, too, and have experience in a variety of industries. What’s more, Jamaicans  are naturally easy to work with, and are exceptionally customer-focused, proactive and eager to help where they can. This is particularly important, because one of the biggest challenges when employing a PA/VA is finding someone who doesn’t just focus on the direct tasks they’re given, but instead tries to understand your job and workload, and proactively tries to help you in the best possible way.

Personal assistant skills

Personal assistants and virtual assistants in Jamaica are adept at administrative tasks such as:

  • Acting as a first point of contact: dealing with correspondence and phone calls.

  • Managing diaries and organizing meetings and appointments. Many PAs control access to the manager/executive.

  • Booking and arranging travel, transport and accommodation.

  • Organizing events and conferences.

  • Reminding the manager/executive of important tasks and deadlines.

  • Typing, compiling and preparing reports, presentations and correspondence.

  • Managing databases and filing systems.

  • Implementing and maintaining procedures/administrative systems.

  • Liaising with staff, suppliers and clients.

  • Collating and filing expenses.

  • Conducting research on behalf of the manager.

  • Organizing the manager’s personal commitments including travel or childcare.

 

Higher-level tasks that may require more experienced candidates include:

  • Creating reports (Excel-based reports or PowerPoint presentations)

  • Developing and organizing company databases

  • Creating office memos and official company forms or documents

  • Handling projects and following up with task owners

  • Taking on research activities

 

Most personal assistants have knowledge in:

  • MS Office: Outlook, Word and Excel

  • MS PowerPoint, if preparing presentations is part of the role

  • Digital file-sharing tools such as Dropbox or Google Drive

  • Virtual communication systems such as Skype and Zoom

 

Experienced offshore PAs and VAs will have tried and tested most of the popular cloud-based programs. But don’t worry if your preferred candidates haven’t used your favorite program; you can be sure that these fast learners will pick it up quickly